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Meeting Details

Governance and Audit Committee
19 Jan 2021 - 18:00
Scheduled
Grand Jury Room
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Please follow this link to watch the meeting live on YouTube: https://www.youtube.com/user/ColchesterCBC

If you wish to submit a question or representation to be read out under the 'Have Your Say!' provisions applying to this meeting, please complete the form via the following link: Have Your Say! 

For more information about having your say, please see our guidance webpage at https://colchester.cmis.uk.com/colchester/HaveYourSay.aspx

  • Documents
  • Attendance
  • Visitors
  • Declarations of Interests

Documents

Agenda

Part A
1 Welcome and Announcements (Virtual Meetings)
The Chairman will welcome members of the public and Councillors to the meeting and remind those participating to mute their microphones when not talking. The Chairman will invite all Councillors and Officers participating in the meeting to introduce themselves. The Chairman will, at regular intervals, ask Councillors to indicate if they wish to speak or ask a question and Councillors will be invited to speak in turn by the Chairman. A vote on each item of business will be taken by roll call of each Councillor and the outcome of each vote will be confirmed by the Democratic Services Officer.
2 Substitutions
Councillors will be asked to say if they are attending on behalf of a Committee member who is absent.
3 Urgent Items
The Chairman will announce if there is any item not on the published agenda which will be considered because it is urgent and will explain the reason for the urgency.
4 Declarations of Interest
Councillors will be asked to say if there are any items on the agenda about which they have a disclosable pecuniary interest which would prevent them from participating in any discussion of the item or participating in any vote upon the item, or any other pecuniary interest or non-pecuniary interest.
5 Minutes of Previous Meeting
The Councillors will be invited to confirm that the minutes of the meeting held on 20 October 2020 are a correct record.
pdf Governance and Audit minutes - 20 October 2020 (128Kb)
6 Have Your Say! (Virtual Meetings)
Members of the public may make representations to the meeting.  Each representation may be no longer than three minutes (500 words).  Members of the public may register their wish to address the meeting by registering online by 12.00 noon on the working day before the meeting date. In addition a written copy of the representation will need to be supplied for use in the event of unforeseen technical difficulties preventing participation at the meeting itself. 
7 Colchester Commercial Holdings Ltd (CCHL) Business Plans 2021 - 2024
To review, and make recommendations to Cabinet on, the new draft Colchester Commercial (Holdings) Limited Business Plans for 2021-24, and the subsidiary companies; including an overall recommendation to agree the Business Plans (with or without any changes).

To consider whether, given current global uncertainties, the Committee wish to recommend a shift to a ‘rolling’ three-year Business Plan period model to replace the set three-year Business Plan period.

To review the achievements of the Council’s companies in 2020/21 and note the ongoing governance arrangements which are in place.
 
8 Annual Audit Letter 2019/20 / Redmond Review Update
The Annual Audit Letter summarises the conclusions and any significant issues arising from BDO’s audit procedures for the year ended 31 March 2020. 
9 Mid-Year Internal Audit Assurance Report 2020/21
The report summarises the performance of Internal Audit, and details the audits undertaken, between 1 April and 30 November 2020.
10 Interim Review of the Annual Governance Statement Action Plan
This report reviews the implementation of the actions highlighted on the 2019/20 Annual Governance Statement (AGS), which was reported to the Governance and Audit Committee in June 2020. The report included an action plan for issues to be resolved during the current financial year (2020/21).
11 Risk Management Progress Report
This report provides members with an overview of the Council’s risk management activity during the period from 01 April to 30 September 2020.
12 Treasury Management – Annual Review 2019/20
This report is part of the cycle of monitoring treasury management in the Council and follows the completion of the audit of the Council’s Statement of Accounts. The Treasury Management Strategy (TMS) covers all the borrowing and investment activities of the Council.
13 Treasury Management Strategy - Mid Year Review Report 2020/21
The 2020/21 Treasury Management Strategy Statement (TMSS) was approved by Council on 13 February 2020.  This report is a mid-year review of the Council’s treasury management.
14 Annual Review of Business Continuity
This report provides Members with an overview of the of the Council’s Business Continuity activity for the period from 01 October 2019 to 30 September 2020.
15 Increase in write-off delegation to £10,000
To consider increasing the limit for officers to write-off debts.
16 Work Programme 2020-2021

This report sets out the current Work Programme 2020-2021 for the Governance and Audit Committee. This provides details of the reports that are scheduled for each meeting during the municipal year.

17 Exclusion of the Public (not Scrutiny or Executive)
In accordance with Section 100A(4) of the Local Government Act 1972 to exclude the public, including the press, from the meeting so that any items containing exempt information (for example confidential personal, financial or legal advice), in Part B of this agenda (printed on yellow paper) can be decided. (Exempt information is defined in Section 100I and Schedule 12A of the Local Government Act 1972).
Part B
18 Colchester Commercial Holdings Ltd (CCHL) Business Plans - Part B
The Committee are invited to approve the business plans of the subsidiary companies of Colchester Commercial Holdings Ltd.
  1. Item 7 Appendix B. CONFIDENTIAL CATL 3-year Business Plan 2021-2024 PDF
    • This report is not for publication by virtue of paragraph 3 of Part 1 of Schedule 12A to the Local Government Act 1972 (financial / business affairs of a particular person, including the authority holding information).
  2. Item 7 Appendix C. CONFIDENTIAL CAHL 3-year Business Plan 2021-24 PDF
    • This report is not for publication by virtue of paragraph 3 of Part 1 of Schedule 12A to the Local Government Act 1972 (financial / business affairs of a particular person, including the authority holding information).
  3. Item 7 Appendix D. CONFIDENTIAL CAEL 3-year Business Plan 2021-24 PDF
    • This report is not for publication by virtue of paragraph 3 of Part 1 of Schedule 12A to the Local Government Act 1972 (financial / business affairs of a particular person, including the authority holding information).
19 Investments held as at 31st March 2020
Council investments held as at 31st March 2020
  1. Item 12 Appendix A CONFIDENTIAL. Investments held as at 31st March 2020
    • This report is not for publication by virtue of paragraph 3 of Part 1 of Schedule 12A to the Local Government Act 1972 (financial / business affairs of a particular person, including the authority holding information).
20 Investments held as at the 30th September 2020
Investments held as at the 30th September 2020.
  1. Item 13 Appendix B. CONFIDENTIAL Investments held as at the 30th September 2020
    • This report is not for publication by virtue of paragraph 3 of Part 1 of Schedule 12A to the Local Government Act 1972 (financial / business affairs of a particular person, including the authority holding information).

Meeting Documents

There are no separate meeting documents but there may be meeting documents assigned to the Agenda.

Attendance

Declarations of Interests

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