Have Your Say!

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FIND OUT HOW YOU CAN HAVE YOUR SAY! AT ANY MEETING OF THE COUNCIL


We want you to take part in decision-making
Colchester Borough Council has put in place arrangements so that you can Have Your Say! at nearly all meetings of the Council.


You are also welcome to observe any of these meetings to hear the debates, although occasionally there might be an issue which has to be considered in private, for example, commercially sensitive information. These are dealt with at the end of the meeting.

When and where are meetings held?
Meetings are usually held at 6pm either at the Town Hall, Colchester or online. The Meetings Calendar here can be used to check the date, time and venue of the meetings.For online meetings a link to observe the meeting on the internet will be included in the meeting agenda.

To find out what is being considered, you can check the contents of the agenda for each meeting which will be published a week before each meeting date.
 

What can I say at the meeting?
You can Have Your Say! on a specific issue being discussed at a meeting, or on a general issue so long as it relates to the matters which that meeting would usually deal with. You may address the meeting in person for up to three minutes but when you register (see below) you will be asked to provide a written copy of your representation, which must be no longer than 500 words.  If ihe meeting is an online meeting you will be contacted with instructions on how to join the meeting.

 

You will not be allowed to circulate any other written or photographic material.
 

A total period of up to 15 minutes is available for representations on general issues and further periods of up to 15 minutes is available for representations on specific items of business.
 

The Chairman may disallow or terminate any public participation which is inappropriate, abusive, indecent, discriminatory, frivolous, irrelevant or otherwise unacceptable. This includes unacceptable references contained in written submissions.

How can I Have my Say?

For anyone wishing to make representations they will need to register to do this during the week prior to the meeting. Please register by no later than 12 noon on the working day before the meeting date with your name, email address, whether your representation is a general matter or related to an item of business and a copy of the representations you wish to make. The Meetings Calendar on the website here can be used to locate the form for each meeting, once the agenda for the meeting has been published.

 

You will receive an email to confirm acceptance of your representation and to be given instructions on how to join the meeting.


Planning Committee
The arrangements for Have Your Say! at Planning Committee meetings are slightly different and further information can be found on the separate guidance sheet called Have Your Say! on Planning Applications, Public Rights of Way and certain highway matters.

Licensing Committee
The law does not allow you to Have Your Say! on specific applications and appeals made under licensing legislation as these are bound by legal requirements for inviting public objections. However, you are able to Have Your Say! on general matters relating to the work of the Licensing Committee and further information about this is available by emailing democratic.services@colchester.gov.uk.

Other ways to make your views known...
You can contact your local Councillor by using the contact details here or the relevant Cabinet member by contacting PAtoCabinet@colchester.gov.uk.

 

Petitions
If a number of people feel strongly about an issue over which the council has some control you may wish to compile a petition. A petition is defined as 'a clear statement of your point of view supported by one or more co-signatories'. A petition may be submitted online here or emailed to democratic.services@colchester.gov.uk.

How to contact us: 
democratic.services@colchester.gov.uk.