Meeting Details

Governance and Audit Committee
24 Nov 2020 - 18:00
Occurred

Please follow this link to watch the meeting live on YouTube: https://www.youtube.com/user/ColchesterCBC

If you wish to submit a question or representation to be read out under the 'Have Your Say!' provisions applying to this meeting, please complete the form via the following link: Have Your Say! 

For more information about having your say, please see our guidance webpage at https://colchester.cmis.uk.com/colchester/HaveYourSay.aspx

  • Documents
  • Attendance
  • Visitors
  • Declarations of Interests

Documents

Agenda

Part A
1 Welcome and Announcements (Virtual Meetings)
The Chairman will welcome members of the public and Councillors to the meeting and remind those participating to mute their microphones when not talking. The Chairman will invite all Councillors and Officers participating in the meeting to introduce themselves. The Chairman will, at regular intervals, ask Councillors to indicate if they wish to speak or ask a question and Councillors will be invited to speak in turn by the Chairman. A vote on each item of business will be taken by roll call of each Councillor and the outcome of each vote will be confirmed by the Democratic Services Officer.
2 Substitutions
Councillors will be asked to say if they are attending on behalf of a Committee member who is absent.
3 Urgent Items
The Chairman will announce if there is any item not on the published agenda which will be considered because it is urgent and will explain the reason for the urgency.
4 Declarations of Interest
Councillors will be asked to say if there are any items on the agenda about which they have a disclosable pecuniary interest which would prevent them from participating in any discussion of the item or participating in any vote upon the item, or any other pecuniary interest or non-pecuniary interest.
5 Have Your Say! (Virtual Meetings)
Members of the public may make representations to the meeting.  Each representation may be no longer than three minutes (500 words).  Members of the public may register their wish to address the meeting by registering online by 12.00 noon on the working day before the meeting date. In addition a written copy of the representation will need to be supplied for use in the event of unforeseen technical difficulties preventing participation at the meeting itself. 
6 Minutes of Previous Meeting
The Councillors will be invited to confirm that the minutes of the meeting held on 27 July 2020 are a correct record.

1.1         The Council’s external auditors BDO will present their Audit Completion Report to the Committee.

The Committee will consider a report setting out the Council’s duties and updates for Equality & Safeguarding, and which illustrates the steps the Council has taken to meet these mandatory requirements and specific duties.

The Committee will consider a report reviewing the Council’s updated Ethical Governance policies. These are the key policies which set out the standards of conduct and integrity that the Council expects of councillors, staff, partners, suppliers and customers when conducting Council business. They contain procedures for dealing with breaches of the policies and processes to be followed. 
The Committee will review the Councillors’ (Members’) Code of Conduct, the Council’s Localism Act Arrangements for dealing with complaints made regarding councillors and to make recommendations to Full Council regarding any necessary amendments.

The Committee will review the Local Code of Corporate Governance for 2020/21. The Local Code of Corporate Governance is how the Council demonstrates that its structures comply with the recognised principles of good governance.

The Committee will consider a report requesting a review of the Council's Member / Officer Protocol.
The Committee will consider a report requesting the approval of updated guidance for councillors and policy for employees. The Council provides guidance for councillors regarding any gifts and hospitality received in their role as a councillor. The Council has also adopted a policy for its employees in relation to any gifts and hospitality received.
The Committee is asked to note the contents of the Work Programme for 2020-2021.
15 Exclusion of the Public (not Scrutiny or Executive)
In accordance with Section 100A(4) of the Local Government Act 1972 to exclude the public, including the press, from the meeting so that any items containing exempt information (for example confidential personal, financial or legal advice), in Part B of this agenda (printed on yellow paper) can be decided. (Exempt information is defined in Section 100I and Schedule 12A of the Local Government Act 1972).
Part B

Meeting Documents

There are no separate meeting documents but there may be meeting documents assigned to the Agenda.

Declarations of Interests

Visitors

Visitor Information is not yet available for this meeting