Meeting Details

Governance and Audit Committee
23 Jun 2020 - 18:00
Occurred

Please follow this link to watch the meeting live on YouTube: https://www.youtube.com/user/ColchesterCBC

If you wish to submit a question or representation to be read out under the 'Have Your Say!' provisions applying to this meeting, please complete the form via the following link: Have Your Say! 

For more information about having your say, please see our guidance webpage at https://colchester.cmis.uk.com/colchester/HaveYourSay.aspx

  • Documents
  • Attendance
  • Visitors
  • Declarations of Interests

Documents

Agenda

Part A
1 Appointment of Chairman
To appoint a Chairman for the forthcoming Municipal Year
2 Appointment of Deputy Chairman
To appoint a Deputy Chairman for the forthcoming Municipal Year
3 Welcome and Announcements (Virtual Meetings)
The Chairman will welcome members of the public and Councillors to the meeting and remind those participating to mute their microphones when not talking. The Chairman will invite all Councillors and Officers participating in the meeting to introduce themselves. The Chairman will, at regular intervals, ask Councillors to indicate if they wish to speak or ask a question and Councillors will be invited to speak in turn by the Chairman. A vote on each item of business will be taken by roll call of each Councillor and the outcome of each vote will be confirmed by the Democratic Services Officer.
4 Substitutions
Councillors will be asked to say if they are attending on behalf of a Committee member who is absent.
5 Urgent Items
The Chairman will announce if there is any item not on the published agenda which will be considered because it is urgent and will explain the reason for the urgency.
6 Declarations of Interest
Councillors will be asked to say if there are any items on the agenda about which they have a disclosable pecuniary interest which would prevent them from participating in any discussion of the item or participating in any vote upon the item, or any other pecuniary interest or non-pecuniary interest.
7 Have Your Say! (Virtual Meetings)
Members of the public may submit one written submission of no more than 500 words for consideration by the meeting which must be submitted online by noon on the working day before the meeting date. The Chairman will read out each submission either at the start of the meeting if it relates to a general matter or immediately before the officer presentation if it relates to an item of business being considered at the meeting.
8 Minutes of Previous Meeting
The Councillors will be invited to confirm that the minutes of the meeting held on 10 March 2020 are a correct record.

The Committee will consider a report setting out the draft Annual Statement of Accounts 2019/2020.

The Committee will hear a report summarising the performance of Internal Audit during the 2019/20 financial year, and details the audits undertaken between 1 October 2019 and 31 March 2020. Audits completed between 01 April and 30 September 2019, were reported on 21 January 2020.

The Committee will hear a report detailing the Council’s duty to produce an Annual Governance Statement that reviews the effectiveness of the Council’s internal control systems for the 2019/2020 financial year, which is required for the 2019/2020 Statement of Accounts.

The Committee will hear a report providing the Committee, in its role as Shareholder Committee, with performance information for the second year of trading activities by Colchester Commercial Holdings Ltd (CCHL) and the subsidiary companies; Colchester Amphora Energy Ltd (CAEL), Colchester Amphora Homes Ltd (CAHL), Colchester Amphora Trading Ltd (CATL).

This report sets out the current Work Programme 2020-2021 for the Governance and Audit Committee. This provides details of the reports that are scheduled for each meeting during the municipal year. 

14 Exclusion of the Public (not Scrutiny or Executive)
In accordance with Section 100A(4) of the Local Government Act 1972 to exclude the public, including the press, from the meeting so that any items containing exempt information (for example confidential personal, financial or legal advice), in Part B of this agenda (printed on yellow paper) can be decided. (Exempt information is defined in Section 100I and Schedule 12A of the Local Government Act 1972).
Part B

Meeting Documents

There are no separate meeting documents but there may be meeting documents assigned to the Agenda.

Declarations of Interests

Visitors

Visitor Information is not yet available for this meeting