Meeting Details

Meeting Summary
Trading Board
23 Sep 2015 - 18:00
Occurred
G3
Add to my Calendar
  • Documents
  • Attendance
  • Visitors
  • Declarations of Interests

Documents

Agenda

Part A
1 Welcome and Announcements

a)     The Chairman to welcome members of the public and Councillors and to remind all speakers of the requirement for microphones to be used at all times.

(b)     At the Chairman's discretion, to announce information on:

  • action in the event of an emergency;
  • mobile phones switched to silent;
  • the audio-recording of meetings;
  • location of toilets;
  • introduction of members of the meeting.
2 Substitutions

Members may arrange for a substitute councillor to attend a meeting on their behalf, subject to prior notice being given. The attendance of substitute councillors must be recorded.

3 Minutes
To confirm as a correct record the minutes of the meeting held on 5 August 2015
80
RESOLVED that the minutes of the meeting held on 5 August 2015 be confirmed as a correct record.
 
pdf 050815 final - public (99Kb)
4 Declarations of Interest

The Chairman to invite Councillors to declare individually any interests they may have in the items on the agenda. Councillors should consult Meetings General Procedure Rule 7 for full guidance on the registration and declaration of interests. However Councillors may wish to note the following:- 

  • Where a Councillor has a disclosable pecuniary interest, other pecuniary interest or a non-pecuniary interest in any business of the authority and he/she is present at a meeting of the authority at which the business is considered, the Councillor must disclose to that meeting the existence and nature of that interest, whether or not such interest is registered on his/her register of Interests or if he/she has made a pending notification.  
     
  • If a Councillor has a disclosable pecuniary interest in a matter being considered at a meeting, he/she must not participate in any discussion or vote on the matter at the meeting. The Councillor must withdraw from the room where the meeting is being held unless he/she has received a dispensation from the Monitoring Officer.
     
  • Where a Councillor has another pecuniary interest in a matter being considered at a meeting and where the interest is one which a member of the public with knowledge of the relevant facts would reasonably regard as so significant that it is likely to prejudice the Councillor’s judgement of the public interest, the Councillor must disclose the existence and nature of the interest and withdraw from the room where the meeting is being held unless he/she has received a dispensation from the Monitoring Officer.
     
  • Failure to comply with the arrangements regarding disclosable pecuniary interests without reasonable excuse is a criminal offence, with a penalty of up to £5,000 and disqualification from office for up to 5 years.
5 Urgent Items

To announce any items not on the agenda which the Chairman has agreed to consider because they are urgent, to give reasons for the urgency and to indicate where in the order of business the item will be considered.

6 Have Your Say!
a) The Chairman to invite members of the public to indicate if they wish to speak or present a petition at this meeting – either on an item on the agenda or on a general matter not on this agenda. You should indicate your wish to speak at this point if your name has not been noted by Council staff.

(b) The Chairman to invite contributions from members of the public who wish to Have Your Say! on a general matter not on this agenda.
81
Andy Hamilton attended to speak under the Have Your Say provisions about his concerns about breaches of planning and licensing conditions by the private members club, Mingles.  The Chairman advised him that this matter fell outside the remit of the Trading Board and he should make his representations in a more appropriate forum, such as Full Council.
7 Leisure World Colchester Business Strategy and Plan
See report by the Head of Operational Services
82
Councillor Maclean (in respect of her company providing services to Leisure World) declared an other pecuniary interest in the following item pursuant to the provisions of Meetings General Procedure Rule 7(5).

The Board considered a report from the Head of Operational Services about the Strategy and Business Plan for Leisure World 2016-20. The report was presented by Matthew Young, Head of Operational Services and Tim Swallow, Group Manager – Sport and Leisure.  As the Strategy and Business Plan contained exempt commercially sensitive information, it would be considered on Part B of the agenda.  However Matthew Young and Tim Swallow took the opportunity to explain some of the background and the main aims of the Strategy and Business Plan.

The success of the Sport and Leisure Service and the Leisure World brand in particular was highlighted.   By the end of the 2014-15 financial year the Sport and Leisure service had achieved the targets and objectives set out in the Fundamental Service Review.  However, it operated in a competitive marketplace and was competing not just with other sport centres or spas, but with a wide range of other leisure providers.  It was important that it retained and then grew its customer base and its income.

The Strategy and Business Plan provided a vision for how the service could move forward and provided national, regional and local evidence in support of that vision.   It set the levels of investment that would be required and the demonstrated the payback period for each investment area.

RESOLVED that the report by the Head of Operational Services be noted. 
8 Work Programme 2015/16
See report by the Assistant Chief Executive
83
The Board considered a report from the Assistant Chief Executive setting out the draft work programme for the 2015-16 municipal year.

The Board was advised that the items on Strategic Asset Management and Supporting Commercial Services through Human Resources would be scheduled for the meeting on 13 January 2016.  It was suggested that the Board receive an update on the Events Management Service but this would now be reported to the Board on a regular basis in a similar way as the other commercial services.

RESOLVED that the draft work programme for 2015-16 be noted.


9 Commercial Business Development and Procurement Savings
See report by the Head of Commercial Services
84
The Board considered a report from the Head of Commercial Services providing some public background and context to the Commercial Business Development and Procurement Savings reports, which contained commercially sensitive information and were published on part B of the agenda.

RESOLVED that the contents of the Head of Commercial Services report be noted.


10 Exclusion of the Public (not Scrutiny or Executive)
In accordance with Section 100A(4) of the Local Government Act 1972 to exclude the public, including the press, from the meeting so that any items containing exempt information (for example confidential personal, financial or legal advice), in Part B of this agenda (printed on yellow paper) can be decided. (Exempt information is defined in Section 100I and Schedule 12A of the Local Government Act 1972).
Part B
11 Minutes - not for publication extract
  • This report is not for publication by virtue of paragraph 3 of Part 1 of Schedule 12A to the Local Government Act 1972 (financial / business affairs of a particular person, including the authority holding information).
12 Leisure World Strategy and Business Plan (Part B)
The following report contains exempt information (financial/business affairs of a particular person, including the authority holding the information) as defined in paragraph 3 of Part 1 of Schedule 12A to the Local Government Act 1972.

See report by the Head of Operational Services
  1. Leisure World Strategy and Business Plan - Part B report
    • This report is not for publication by virtue of paragraph 7 of Part 1 of Schedule 12A to the Local Government Act 1972 (action connected with prevention/investigation or prosecution of a crime).
    1. Leisure World Colchester Strategy and Business Plan 2016 to 2020
      • This report is not for publication by virtue of paragraph 3 of Part 1 of Schedule 12A to the Local Government Act 1972 (financial / business affairs of a particular person, including the authority holding information).
86
The Board resolved under Section 100A(4) of the Local Government Act 1972 to exclude the public from the meeting for the following item as it involved the disclosure of exempt information as defined in paragraph 3 of Part 1 of Schedule 12A to the Local Government Act 1972.

Councillor Maclean (in respect of her company providing services to Leisure World) declared an other pecuniary interest in the following item pursuant to the provisions of Meetings General Procedure Rule 7(5).

This minute is not for publication by virtue of paragraph 3 of Part 1 of Schedule 12A to the Local Government Act 1972 (information relating to the financial or business affairs of any particular person, including the authority holding that information.)

13 Commercial Business Development - Helpline
The following report contains exempt information (financial/business affairs of a particular person, including the authority holding the information) as defined in paragraph 3 of Part 1 of Schedule 12A to the Local Government Act 1972.

See report by the Commercial Transition Manager 
  1. Commercial Business Development - helpline
    • This report is not for publication by virtue of paragraph 3 of Part 1 of Schedule 12A to the Local Government Act 1972 (financial / business affairs of a particular person, including the authority holding information).
    1. Trading Board Commercial Income and Performance - helpline
      • This report is not for publication by virtue of paragraph 3 of Part 1 of Schedule 12A to the Local Government Act 1972 (financial / business affairs of a particular person, including the authority holding information).
87
The Board resolved under Section 100A(4) of the Local Government Act 1972 to exclude the public from the meeting for the following item as it involved the disclosure of exempt information as defined in paragraph 3 of Part 1 of Schedule 12A to the Local Government Act 1972.

This minute is not for publication by virtue of paragraph 3 of Part 1 of Schedule 12A to the Local Government Act 1972 (information relating to the financial or business affairs of any particular person, including the authority holding that information.)


14 Commercial Business Development - Monitoring/CCTV
The following report contains exempt information (financial/business affairs of a particular person, including the authority holding the information) as defined in paragraph 3 of Part 1 of Schedule 12A to the Local Government Act 1972.

See report by the Commercial Transition Manager 
  1. Commercial Business Development - cctv
    • This report is not for publication by virtue of paragraph 3 of Part 1 of Schedule 12A to the Local Government Act 1972 (financial / business affairs of a particular person, including the authority holding information).
    1. Trading Board Commercial Income and Performance - cctv
      • This report is not for publication by virtue of paragraph 3 of Part 1 of Schedule 12A to the Local Government Act 1972 (financial / business affairs of a particular person, including the authority holding information).
88
The Board resolved under Section 100A(4) of the Local Government Act 1972 to exclude the public from the meeting for the following item as it involved the disclosure of exempt information as defined in paragraph 3 of Part 1 of Schedule 12A to the Local Government Act 1972.

This minute is not for publication by virtue of paragraph 3 of Part 1 of Schedule 12A to the Local Government Act 1972 (information relating to the financial or business affairs of any particular person, including the authority holding that information.)


15 Commercial Business Development - Bereavement Services
The following report contains exempt information (financial/business affairs of a particular person, including the authority holding the information) as defined in paragraph 3 of Part 1 of Schedule 12A to the Local Government Act 1972.

See report by the Commercial Transition Manager 
  1. Commercial Business Development - Bereavement Services
    • This report is not for publication by virtue of paragraph 3 of Part 1 of Schedule 12A to the Local Government Act 1972 (financial / business affairs of a particular person, including the authority holding information).
    1. Trading Board Commercial Income and Performance - Bereavement Services
      • This report is not for publication by virtue of paragraph 3 of Part 1 of Schedule 12A to the Local Government Act 1972 (financial / business affairs of a particular person, including the authority holding information).
89
The Board resolved under Section 100A(4) of the Local Government Act 1972 to exclude the public from the meeting for the following item as it involved the disclosure of exempt information as defined in paragraph 3 of Part 1 of Schedule 12A to the Local Government Act 1972.

This minute is not for publication by virtue of paragraph 3 of Part 1 of Schedule 12A to the Local Government Act 1972 (information relating to the financial or business affairs of any particular person, including the authority holding that information.)


16 Commercial Business Development - Building Control
The following report contains exempt information (financial/business affairs of a particular person, including the authority holding the information) as defined in paragraph 3 of Part 1 of Schedule 12A to the Local Government Act 1972.

See report by the Commercial Transition Manager 
  1. Commercial Business Development - Building Control
    • This report is not for publication by virtue of paragraph 3 of Part 1 of Schedule 12A to the Local Government Act 1972 (financial / business affairs of a particular person, including the authority holding information).
    1. Trading Board Commercial Income and Performance - building control
      • This report is not for publication by virtue of paragraph 3 of Part 1 of Schedule 12A to the Local Government Act 1972 (financial / business affairs of a particular person, including the authority holding information).
90
The Board resolved under Section 100A(4) of the Local Government Act 1972 to exclude the public from the meeting for the following item as it involved the disclosure of exempt information as defined in paragraph 3 of Part 1 of Schedule 12A to the Local Government Act 1972.

This minute is not for publication by virtue of paragraph 3 of Part 1 of Schedule 12A to the Local Government Act 1972 (information relating to the financial or business affairs of any particular person, including the authority holding that information.)


17 Commercial Business Development - Events Management
The following report contains exempt information (financial/business affairs of a particular person, including the authority holding the information) as defined in paragraph 3 of Part 1 of Schedule 12A to the Local Government Act 1972.

See report by the Commercial Transition Manager 
  1. commercial business development - events
    • This report is not for publication by virtue of paragraph 3 of Part 1 of Schedule 12A to the Local Government Act 1972 (financial / business affairs of a particular person, including the authority holding information).
91
The Board resolved under Section 100A(4) of the Local Government Act 1972 to exclude the public from the meeting for the following item as it involved the disclosure of exempt information as defined in paragraph 3 of Part 1 of Schedule 12A to the Local Government Act 1972.

This minute is not for publication by virtue of paragraph 3 of Part 1 of Schedule 12A to the Local Government Act 1972 (information relating to the financial or business affairs of any particular person, including the authority holding that information.)


18 Trading Board Commercial Income and Performance - Trading Services Summary
  • This report is not for publication by virtue of paragraph 3 of Part 1 of Schedule 12A to the Local Government Act 1972 (financial / business affairs of a particular person, including the authority holding information).
19 Commercial Business Development - Procurement Savings
The following report contains exempt information (financial/business affairs of a particular person, including the authority holding the information) as defined in paragraph 3 of Part 1 of Schedule 12A to the Local Government Act 1972.

See report by the Commercial Procurement Manager 
  1. Commercial Business Development - Procurement Savings
    • This report is not for publication by virtue of paragraph 3 of Part 1 of Schedule 12A to the Local Government Act 1972 (financial / business affairs of a particular person, including the authority holding information).
    1. Trading Board Commercial Income and Performance -procurement
      • This report is not for publication by virtue of paragraph 3 of Part 1 of Schedule 12A to the Local Government Act 1972 (financial / business affairs of a particular person, including the authority holding information).
93
The Board resolved under Section 100A(4) of the Local Government Act 1972 to exclude the public from the meeting for the following item as it involved the disclosure of exempt information as defined in paragraph 3 of Part 1 of Schedule 12A to the Local Government Act 1972.

This minute is not for publication by virtue of paragraph 3 of Part 1 of Schedule 12A to the Local Government Act 1972 (information relating to the financial or business affairs of any particular person, including the authority holding that information.)

Additional Meeting Documents

  1. Minutes 230915 - not for publication extract
    • This report is not for publication by virtue of paragraph 3 of Part 1 of Schedule 12A to the Local Government Act 1972 (financial / business affairs of a particular person, including the authority holding information).

Attendance

Attended - Other Members
Name
No other member attendance information has been recorded for the meeting.
Apologies
NameReason for Sending ApologySubstituted By
Councillor Kevin Bentley Councillor Dennis Willetts
Councillor Andrew Ellis Councillor Jackie Maclean
Councillor Dave Harris Councillor Cyril Liddy
Absent
NameReason for AbsenceSubstituted By
No absentee information has been recorded for the meeting.

Declarations of Interests

Member NameItem Ref.DetailsNature of DeclarationAction
Councillor Jackie Maclean82, 86Councillor Maclean (in respect of her company providing services to Leisure World) declared an other pecuniary interest in the following item pursuant to the provisions of Meetings General Procedure Rule 7(5)PecuniaryCouncillor Maclean (in respect of her company providing services to Leisure World) declared an other pecuniary interest in the following item pursuant to the provisions of Meetings General Procedure Rule 7(5)

Visitors

Also in attendance: Councillors Cory and Smith

Councillors and Meetings

Quick Links