Meeting Details

Meeting Summary
Trading Board
5 Aug 2015 - 18:00
Occurred
G3
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  • Documents
  • Attendance
  • Visitors
  • Declarations of Interests

Documents

Agenda

Part A
1 Welcome and Announcements

a)     The Chairman to welcome members of the public and Councillors and to remind all speakers of the requirement for microphones to be used at all times.

(b)     At the Chairman's discretion, to announce information on:

  • action in the event of an emergency;
  • mobile phones switched to silent;
  • the audio-recording of meetings;
  • location of toilets;
  • introduction of members of the meeting.
2 Substitutions

Members may arrange for a substitute councillor to attend a meeting on their behalf, subject to prior notice being given. The attendance of substitute councillors must be recorded.

3 Minutes
To confirm as a correct record the minutes of the meeting held on 17 June 2015.
71

RESOLVED that the minutes of the meetings held on 27 May and 17 June 2015 be confirmed as correct records.

pdf Minutes 170615 final - public (152Kb)
4 Declarations of Interest

The Chairman to invite Councillors to declare individually any interests they may have in the items on the agenda. Councillors should consult Meetings General Procedure Rule 7 for full guidance on the registration and declaration of interests. However Councillors may wish to note the following:- 

  • Where a Councillor has a disclosable pecuniary interest, other pecuniary interest or a non-pecuniary interest in any business of the authority and he/she is present at a meeting of the authority at which the business is considered, the Councillor must disclose to that meeting the existence and nature of that interest, whether or not such interest is registered on his/her register of Interests or if he/she has made a pending notification.  
     
  • If a Councillor has a disclosable pecuniary interest in a matter being considered at a meeting, he/she must not participate in any discussion or vote on the matter at the meeting. The Councillor must withdraw from the room where the meeting is being held unless he/she has received a dispensation from the Monitoring Officer.
     
  • Where a Councillor has another pecuniary interest in a matter being considered at a meeting and where the interest is one which a member of the public with knowledge of the relevant facts would reasonably regard as so significant that it is likely to prejudice the Councillor’s judgement of the public interest, the Councillor must disclose the existence and nature of the interest and withdraw from the room where the meeting is being held unless he/she has received a dispensation from the Monitoring Officer.
     
  • Failure to comply with the arrangements regarding disclosable pecuniary interests without reasonable excuse is a criminal offence, with a penalty of up to £5,000 and disqualification from office for up to 5 years.
5 Have Your Say!
a) The Chairman to invite members of the public to indicate if they wish to speak or present a petition at this meeting – either on an item on the agenda or on a general matter not on this agenda. You should indicate your wish to speak at this point if your name has not been noted by Council staff.

(b) The Chairman to invite contributions from members of the public who wish to Have Your Say! on a general matter not on this agenda.
6 Urgent Items

To announce any items not on the agenda which the Chairman has agreed to consider because they are urgent, to give reasons for the urgency and to indicate where in the order of business the item will be considered.

7 Work Programme 2015-16
See report from the Assistant Chief Executive
72

The Board considered a report from the Assistant Chief Executive setting out the draft work programme for the 2015-16 municipal year.

It was explained that the Work programme had been updated since the last meeting by the scheduling of the Essex County Council Waste Minimisation Project for the Board meeting In March 2016.

A request was made for an update to be provided to the next meeting on the likely timescales for bringing the items yet to be scheduled to the Board. Councillor Bentley confirmed his intention to send a substitute to the meeting in March 2016 so that he would be in a position to take part in the presentation of the item in his capacity as Essex County Council Deputy Leader and Cabinet Member for Economic Growth, Infrastructure, Waste and Recycling. He also went on to request that further consideration be given to the formatting of reports to the Board which would enable more details of the work of the Board to be made available to the public. He was of the view that there may be potential to separate out the commercially sensitive content of the reports on the agenda enabling the principles behind the decisions to be available for the public although he was mindful of the need to avoid duplication of information.

Councillor Smith attended and, with the consent of the Chairman addressed the Board in response to a question regarding progress on the proposal by Colchester Borough Homes to formulate a separate limited company to operate as a stand-alone business arm. He explained that the proposals for a stand-alone company were not being pursued at the current time but other options to diversify their service delivery were being considered.

RESOLVED that:-

(a)       The draft work programme for 2015-16 be noted.

(b)       An update on those items yet to be scheduled be submitted to the next meeting of the Board.

For action by:

Target Date

Democratic Services Officer

September  2015


(c)        Consideration be given to a change in the way items of business are reported to the Board to enable more openness and transparency for the public.

For action by:

Target Date

Head of Commercial services

September  2015
8 Exclusion of the Public (not Scrutiny or Executive)
In accordance with Section 100A(4) of the Local Government Act 1972 to exclude the public, including the press, from the meeting so that any items containing exempt information (for example confidential personal, financial or legal advice), in Part B of this agenda (printed on yellow paper) can be decided. (Exempt information is defined in Section 100I and Schedule 12A of the Local Government Act 1972).
Part B
9 Minutes
  • This report is not for publication by virtue of paragraph 3 of Part 1 of Schedule 12A to the Local Government Act 1972 (financial / business affairs of a particular person, including the authority holding information).
10 Centralised CBC Events Management Service
The following report contains exempt information (financial/business affairs of a particular person including the authority holding the information) as defined in paragraph 3  of Part 1 of Schedule 12A to the Local Government Act 1972.

See report by the Head of Commercial Services
  1. Trading Board Report - events 5 August
    • This report is not for publication by virtue of paragraph 3 of Part 1 of Schedule 12A to the Local Government Act 1972 (financial / business affairs of a particular person, including the authority holding information).
    1. Events Management Business Plan - July 2015
      • This report is not for publication by virtue of paragraph 3 of Part 1 of Schedule 12A to the Local Government Act 1972 (financial / business affairs of a particular person, including the authority holding information).
74

The Board resolved under Section 100A(4) of the Local Government Act 1972 to exclude the public from the meeting for the following item as it involved the disclosure of exempt information as defined in paragraph 3 of Part 1 of Schedule 12A to the Local Government Act 1972.

Councillors Bentley (in respect of his company being a corporate sponsor of the Mercury Theatre) declared a non-pecuniary interest in the following item pursuant to the provisions of Meetings General Procedure Rule 7(5).

Councillors Buston (in respect of his membership of Destination Colchester and of the charitable organisation known as King Coel’s Kittens) declared a non-pecuniary interest in the following item pursuant to the provisions of Meetings General Procedure Rule 7(5).

Councillors Harris (in respect of his membership of Destination Colchester) declared a non-pecuniary interest in the following item pursuant to the provisions of Meetings General Procedure Rule 7(5).

Councillors Havis (as a Trustee of the Mercury Theatre) declared a non-pecuniary interest in the following item pursuant to the provisions of Meetings General Procedure Rule 7(5).

This minute is not for publication by virtue of paragraph 3 of Part 1 of Schedule 12A to the Local Government Act 1972 (information relating to the financial or business affairs of any particular person, including the authority holding that information.)

11 Commercial Business Development - Helpline
The following report contains exempt information (financial/business affairs of a particular person including the authority holding the information) as defined in paragraph 3  of Part 1 of Schedule 12A to the Local Government Act 1972.

See report by the Commercial Transition Manager
  1. Trading Board report Community alarms July15
    • This report is not for publication by virtue of paragraph 3 of Part 1 of Schedule 12A to the Local Government Act 1972 (financial / business affairs of a particular person, including the authority holding information).
75

The Board resolved under Section 100A(4) of the Local Government Act 1972 to exclude the public from the meeting for the following item as it involved the likely disclosure of exempt information as defined in paragraph 3 of Part 1 of Schedule 12A to the Local Government Act 1972.

This minute is not for publication by virtue of paragraph 3 of Part 1 of Schedule 12A to the Local Government Act 1972 (information relating to the financial or business affairs of any particular person, including the authority holding that information.)

12 Commercial Business Development - Monitoring/CCTV
The following report contains exempt information (financial/business affairs of a particular person including the authority holding the information) as defined in paragraph 3  of Part 1 of Schedule 12A to the Local Government Act 1972.

See report from the Commercial Transition Manager
  1. Trading Board report CCTV July 15
    • This report is not for publication by virtue of paragraph 3 of Part 1 of Schedule 12A to the Local Government Act 1972 (financial / business affairs of a particular person, including the authority holding information).
76

The Board resolved under Section 100A(4) of the Local Government Act 1972 to exclude the public from the meeting for the following item as it involved the likely disclosure of exempt information as defined in paragraph 3 of Part 1 of Schedule 12A to the Local Government Act 1972.

This minute is not for publication by virtue of paragraph 3 of Part 1 of Schedule 12A to the Local Government Act 1972 (information relating to the financial or business affairs of any particular person, including the authority holding that information.)

13 Commercial Business Development - Bereavement Services
The following report is contains exempt information (financial/business affairs of a particular person including the authority holding the information) as defined in paragraph 3 of Part 1 of Schedule 12A to the Local Government Act 1972.

See report by the Commercial Transition Manager
  1. Trading Board report bereavement services July 15
    • This report is not for publication by virtue of paragraph 3 of Part 1 of Schedule 12A to the Local Government Act 1972 (financial / business affairs of a particular person, including the authority holding information).
77

The Board resolved under Section 100A(4) of the Local Government Act 1972 to exclude the public from the meeting for the following item as it involved the likely disclosure of exempt information as defined in paragraph 3 of Part 1 of Schedule 12A to the Local Government Act 1972.

This minute is not for publication by virtue of paragraph 3 of Part 1 of Schedule 12A to the Local Government Act 1972 (information relating to the financial or business affairs of any particular person, including the authority holding that information.)

14 Commercial Business Development - Procurement Savings
The following report contains exempt information (financial/business affairs of a particular person including the authority holding the information) as defined in paragraph 3  of Part 1 of Schedule 12A to the Local Government Act 1972.

See report by the Commercial Procurement Manager
  1. Trading Board Procurement Savings Report
    • This report is not for publication by virtue of paragraph 3 of Part 1 of Schedule 12A to the Local Government Act 1972 (financial / business affairs of a particular person, including the authority holding information).
78

The Board resolved under Section 100A(4) of the Local Government Act 1972 to exclude the public from the meeting for the following item as it involved the likely disclosure of exempt information as defined in paragraph 3 of Part 1 of Schedule 12A to the Local Government Act 1972.

This minute is not for publication by virtue of paragraph 3 of Part 1 of Schedule 12A to the Local Government Act 1972 (information relating to the financial or business affairs of any particular person, including the authority holding that information.)

15 Commercial Income and Performance Report to end of June 2015
The following report contains exempt information (financial/business affairs of a particular person including the authority holding the information) as defined in paragraph 3  of Part 1 of Schedule 12A to the Local Government Act 1972.

See report by the Commercial Manager
  1. Commercial Income and Performance Report to end of
    • This report is not for publication by virtue of paragraph 3 of Part 1 of Schedule 12A to the Local Government Act 1972 (financial / business affairs of a particular person, including the authority holding information).
    1. Commercial Income and Performance FINAL Trading Board
      • This report is not for publication by virtue of paragraph 3 of Part 1 of Schedule 12A to the Local Government Act 1972 (financial / business affairs of a particular person, including the authority holding information).
79

The Board resolved under Section 100A(4) of the Local Government Act 1972 to exclude the public from the meeting for the following item as it involved the likely disclosure of exempt information as defined in paragraph 3 of Part 1 of Schedule 12A to the Local Government Act 1972.

This minute is not for publication by virtue of paragraph 3 of Part 1 of Schedule 12A to the Local Government Act 1972 (information relating to the financial or business affairs of any particular person, including the authority holding that information.)

Additional Meeting Documents

  1. Minutes 5 August 2015 - not for publication extract
    • This report is not for publication by virtue of paragraph 3 of Part 1 of Schedule 12A to the Local Government Act 1972 (financial / business affairs of a particular person, including the authority holding information).

Attendance

Attended - Other Members
Name
No other member attendance information has been recorded for the meeting.
Apologies
NameReason for Sending ApologySubstituted By
Councillor Justin Knight  
Absent
NameReason for AbsenceSubstituted By
No absentee information has been recorded for the meeting.

Declarations of Interests

Member NameItem Ref.DetailsNature of DeclarationAction
Councillor Kevin Bentley73Councillors Bentley (in respect of his company being a corporate sponsor of the Mercury Theatre) declared a non-pecuniary interest in the following item pursuant to the provisions of Meetings General Procedure Rule 7(5).Non-PecuniaryDeclaration made
Councillor Roger Buston73Councillors Buston (in respect of his membership of Destination Colchester) declared a non-pecuniary interest in the following item pursuant to the provisions of Meetings General Procedure Rule 7(5).Non-PecuniaryDeclaration made
Councillor Roger Buston73Councillors Buston (in respect of his membership of the charitable organisation known as King Coel’s Kittens) declared a non-pecuniary interest in the following item pursuant to the provisions of Meetings General Procedure Rule 7(5).Non-PecuniaryDeclaration made
Councillor Dave Harris73Councillors Harris (in respect of his membership of Destination Colchester) declared a non-pecuniary interest in the following item pursuant to the provisions of Meetings General Procedure Rule 7(5).Non-PecuniaryDeclaration made
Councillor Julia Havis73Councillors Havis (as a Trustee of the Mercury Theatre) declared a non-pecuniary interest in the following item pursuant to the provisions of Meetings General Procedure Rule 7(5).Non-PecuniaryDeclaration made

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