Part A
1
Welcome and Announcements
a) The Chairman to welcome members of the public and Councillors and to
remind all speakers of the requirement for microphones to be used at all
times.
(b) At the Chairman's discretion, to announce information on:
- action in the event of an emergency;
- mobile phones switched to silent;
- the audio-recording of meetings;
- location of toilets;
- introduction of members of the meeting.
2
Substitutions
Members may arrange for a substitute councillor to attend a
meeting on their behalf, subject to prior notice being given. The attendance of
substitute councillors must be recorded.
3
Minutes
To confirm as a correct record the minutes of the meeting held on 11 March 2015.
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RESOLVED that the minutes of the meeting on 11 March 2015 be confirmed as a correct record.
4
Declarations of Interest
The Chairman to invite Councillors to declare individually any interests they may have in the items on the agenda. Councillors should consult Meetings General Procedure Rule 7 for full guidance on the registration and declaration of interests. However Councillors may wish to note the following:-
- Where a Councillor has a disclosable pecuniary interest, other pecuniary interest or a non-pecuniary interest in any business of the authority and he/she is present at a meeting of the authority at which the business is considered, the Councillor must disclose to that meeting the existence and nature of that interest, whether or not such interest is registered on his/her register of Interests or if he/she has made a pending notification.
- If a Councillor has a disclosable pecuniary interest in a matter being considered at a meeting, he/she must not participate in any discussion or vote on the matter at the meeting. The Councillor must withdraw from the room where the meeting is being held unless he/she has received a dispensation from the Monitoring Officer.
- Where a Councillor has another pecuniary interest in a matter being considered at a meeting and where the interest is one which a member of the public with knowledge of the relevant facts would reasonably regard as so significant that it is likely to prejudice the Councillor’s judgement of the public interest, the Councillor must disclose the existence and nature of the interest and withdraw from the room where the meeting is being held unless he/she has received a dispensation from the Monitoring Officer.
- Failure to comply with the arrangements regarding disclosable pecuniary interests without reasonable excuse is a criminal offence, with a penalty of up to £5,000 and disqualification from office for up to 5 years.
5
Have Your Say!
a) The Chairman to invite members of the public to indicate if they wish to speak or present a petition at this meeting – either on an item on the agenda or on a general matter not on this agenda. You should indicate your wish to speak at this point if your name has not been noted by Council staff.
(b) The Chairman to invite contributions from members of the public who wish to Have Your Say! on a general matter not on this agenda.
6
Urgent Items
To announce any items not on the agenda which the Chairman has agreed to
consider because they are urgent, to give reasons for the urgency and to indicate where in the order of business the item will be considered.
See report from the Assistant Chief Executive
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The Board considered a report from the Assistant Chief Executive setting out the draft work programme for the 2015-16 municipal year.
The Board noted that, following the Board’s review of Colchester Community Stadium Ltd, Cabinet had resolved that a meeting of the Board should be held at the Community Stadium. It was suggested that the meeting on 23 September 2015, which was due to consider the Sport and Leisure Strategy, may be an appropriate meeting to hold at the Stadium.
It was agreed that an update on Strategic Asset Management would be provided later in the municipal year. It was also suggested that the Board examine what trading opportunities could arise from the current devolution agenda. Officers agreed to consider this issue further including when it could be scheduled into the work programme.
RESOLVED that:-
(a) The draft work programme for 2015-16 be noted.
(b) An update on Strategic Asset Management be scheduled for later in the municipal year.
For action by: Democratic Services Officer
Target Date : August 2015
(c) Officers consider what trading opportunities could arise from the current devolution agenda and report back to the Board.
For action by: Head of Commercial Services/Democratic Services Officer
Target Date August 2015
8
Exclusion of the Public (not Scrutiny or Executive)
In accordance with Section 100A(4) of the Local Government Act 1972 to exclude the public, including the press, from the meeting so that any items containing exempt information (for example confidential personal, financial or legal advice), in Part B of this agenda (printed on yellow paper) can be decided. (Exempt information is defined in Section 100I and Schedule 12A of the Local Government Act 1972).