Decisions

This is where you can find the reports for decisions made by the Council. To view the minutes of meetings please go to the relevant meeting page by navigating from the Meeting Calendar tab or the Committees tab.

This includes decisions taken at Committee meetings as well as decisions taken by individual Portfolio Holders from May 2014 onwards.

For individual Portfolio Holder decisions before 2014, please use the connected sub tab labelled Portfolio Holder Decisions before 2014

Structure of the Council

 

Following the introduction of the Local Government Act 2000 a new political structure was adopted in Colchester. The old Committee system was replaced by a new system . Under this system, a Council leader is appointed who is responsible for forming a Cabinet. The Cabinet is responsible for most decision making on day to day matters, although it must operate within the policy framework set by the full Council.

 

A number of Panels are in place to scrutinise decisions and review and develop policy. The Planning and Licensing Committees and the Governance and Audit Committee are responsible for the regulatory functions of the Council.

 

The Leader of the Council and the Cabinet

 

The Leader of the Council is elected at the Council’s Annual meeting. The Council is currently run by a joint administration consisting of the Liberal Democrat Group and the Labour Group. The Council Leader is Councillor Mark Cory (Liberal Democrat).

 

The Cabinet is made up of seven Councillors, each of whom is responsible for a specific area, known as a Portfolio. The political composition of the Cabinet is 4 Liberal Democrat members and 3 Labour members. Further information about the membership of the Cabinet is available from the Committees tab in the list on the right of the screen.

 

Decisions

 
TitleDetailsDecision TypeDecision MakerImplementation DateStatus
 Item 41 to 50 of 185
Page:
of 19 GoPage size:
2019/20 Year End Review of Risk ManagementB...Motion that the recommendation contained in minute 509 of the Cabinet meeting of 14 October 2020 be approved and adopted.CommitteeCouncil3 Dec 2020Implemented
Reducing Inequality

Motion I

Proposed jointly by Councillors Bourne and King


In July 2020 this Council agreed a Motion of Thanks recognising the considerable effort undertaken by many in our Borough during the pandemic crisis that in turn has created a force for good.  We are all proud of the response of our Council, their officers, our partners and the wider community effort across the Borough of Colchester.  Marcus Rashford MBE's campaign on feeding school children in the holiday helped to harness Colchester's community effort once again during the recent half term break, with over 2500 meals provided to families across the borough and a welcome promise by the government to fund food for families entitled to Free School Meals throughout 2021. 

This Council believes that while the overwhelming majority of residents are playing their part in observing COVID regulations and a large number have taken on community volunteering roles, we are not 'all in this together'.  When the pandemic is over the most vulnerable groups will still be vulnerable - economically, socially, academically and in their health and wellbeing outcomes.  We cannot accept this. 

Public Health England’s Strategy 2020 to 2025 (September 2019) commits it to “work to narrow the health gap”. This Council welcomes the work already undertaken by ECC Director of Public Health before and during the pandemic and notes that the national strategy includes ambitions to: 
reduce the overall rates of smoking and inequalities affecting lower socio-economic groups and vulnerable communities; 
advise and influence decision-makers on the effectiveness of actions to promote healthy indoor and outdoor environments (including their ability to reduce inequalities); 
reduce inequalities in premature mortality for people with long-term and severe mental health problems; 
reduce inequalities across key markers of maternal and child health; 
develop new indicators to improve the monitoring of outcomes and inequalities in the early years and facilitate evaluations of early years services; and 
enhance insights into the population’s health and health inequalities.   

The result of this Motion will be to shine a spotlight on vulnerability in our Borough. There are families struggling on a low income and accessing the benefits system for the first time, adults with learning difficulties losing their weekly lifeline social clubs, those with disabilities isolated from their families and friends, and residents living in poor quality housing with lack of access to green space, all examples of increasing vulnerability.

Now it is time to recognise, track and address the inequality gaps made more visible during both lock downs.  We want to see this Council and our partners discussing the wider determinants of health with outcomes to tackle the inequality gap that has widened during the pandemic. 

This Council resolves to: 
1. Report twice yearly on inequality across our borough using national, county and local profiles;  
2. Instigate our own locality measures with outcomes that raise the life chances of particular vulnerable groups or neighbourhoods; 
3. Consider the impact on inequality in our decision making; 
4. Encourage formal and informal partnerships to contribute positively to reducing inequality across the borough; 
5. Invite our MPs to take up the mantle of reducing inequality in the constituencies they represent. 


As the motion relates to executive matters, it will stand referred direct to Cabinet unless Procedure Rules are suspended.

CommitteeCouncil3 Dec 2020Implemented
Review of Remote (Digital) Council Meetings

C...Motion that the recommendation contained in draft minute 229 of the Governance and Audit Committee meeting of 20 October 2020 be approved and adopted.

CommitteeCouncil3 Dec 2020Implemented
Adoption of Amenities for New Housing Development

Motion J

Proposer: Councillor Bentley

This Council recognises the frustrations of many residents who have bought new properties on new housing developments in Colchester when the local roads and other amenities have yet to be adopted and therefore residents are left at the mercy of the developers or their contractors to make good repairs to highways or fix streetlights or maintain open spaces or deal with flooding issues . All of these residents pay full Council Tax however, local Councillors are left to negotiate with developers on their behalf without any authority. This is unacceptable.

Therefore, this Council resolves to ensure that any new development of more than 20 properties is subject to a detailed schedule and timetable drawn up and agreed by the developer and CBC Planning department of when works are to be completed and roads and fixtures are to be handed over for adoption. This should form part of the planning application. Failure to comply will result in penalties for the companies involved, to be agreed by Planners and Members.

As the motion relates to a non-executive matter it will be debated and determined at the meeting.

 

Main Amendment

 

Proposer: Cllr Barlow


The motion on Adoption of Amenities for New Housing Development be approved and adopted subject to the following amendments:-


In the first paragraph:-
delete “All of these residents pay full Council Tax however,”, and replace with “Councils and”; 
after “are” insert “often”.
 
In the second paragraph:-
replace “resolves to ensure” with “believes”,
replace “is” with “should be”, 
replace “and CBC Planning department” with “Planning, Highways and other relevant departments of Colchester Borough Council (CBC), Essex County Council (ECC) and other organisations”. 
delete all words from “This should form…” ;

Add new paragraph as follows: 

“This Council resolves to begin discussions with ECC Highways and other relevant organisations as appropriate to ascertain the feasibility and practicality of bringing in such a scheme, including resolving the issue of whether it would be possible to introduce under existing legislation. This Council also requests that the Borough’s representatives on ECC and in the House of Commons provide the support necessary to further this proposal and the Planning Officers report progress and options to the Local Plan Committee and a final report is referred from that Committee to Full Council for discussion and approval no later than the July 2021 meeting.


If the approved, the amended motion would read as follows: 

This Council recognises the frustrations of many residents who have bought new properties on new housing developments in Colchester when the local roads and other amenities have yet to be adopted and therefore residents are left at the mercy of the developers or their contractors to make good repairs to highways or fix streetlights or maintain open spaces or deal with flooding issues . Councils and local Councillors are often left to negotiate with developers on their behalf without any authority. This is unacceptable.

Therefore, this Council believes that any new development of more than 20 properties should be subject to a detailed schedule and timetable drawn up and agreed by the developer and Planning, Highways and other relevant departments of Colchester Borough Council (CBC), Essex County Council (ECC) and other organisations of when works are to be completed and roads and fixtures are to be handed over for adoption. 

This Council resolves to begin discussions with ECC Highways and other relevant organisations as appropriate to ascertain the feasibility and practicality of bringing in such a scheme, including resolving the issue of whether it would be possible to introduce under existing legislation. 
This Council also requests that the Borough’s representatives on ECC and in the House of Commons provide the support necessary to further this proposal and the Planning Officers report progress and options to the Local Plan Committee and a final report is referred from that Committee to Full Council for discussion and approval no later than the July 2021 meeting.

CommitteeCouncil3 Dec 2020Implemented
Response to Government’s consultation paper “Raising the Accessibility Standards for New Homes” PortfolioCouncillor Adam Fox4 Dec 2020Decision Proposed
Minutes of the Previous MeetingThe Councillors will be asked to confirm that the minutes of the meeting held on 22 October 2020 are a correct recordCommitteePlanning Committee10 Dec 2020Implemented
201236 Hall Road, CopfordOutline application for the erection of up to 49 houses and associated highway works
 
CommitteePlanning Committee10 Dec 2020Implemented
Variation to Section 106 Agreement – Hythe MillsThe Councillors will be asked to endorse a proposed variation to the S106 agreed for the Hythe Mills Student accommodation development. It is proposed to vary the agreement to allow the contribution to be used towards cycling and walking improvements in the area, better benefitting the accommodation residents. CommitteePlanning Committee10 Dec 2020Implemented
Temporary Changes to Planning Scheme of DelegationCouncillors will be asked to review the temporary measures that were introduced to allow planning decisions to be made during the Covid-19 lockdown and changes to the scheme of delegation while virtual committees are in operation.  They will also be asked to note those applications that have been determined under the delegated arrangements since the last update in October. CommitteePlanning Committee10 Dec 2020Implemented
Colchester Northern Gateway, Land at Cuckoo Farm West, United Way, Colchester
Redevelopment of the site to provide a Cinema (use class D2), active leisure units (D2), a hotel (C1), restaurants (A3) and/or hot food takeaways (A5), including drive through units, and/or a Public House (A4) in the alternative as well as flexible A3/A5 and/or D2 floorspace in the alternative, together with the provision of a single decked car park, a landscaped plaza with associated hard and soft landscaping, cycle parking, service laybys and drop off zones, the creation of a pedestrian and cycle link connecting United Way with Tower Lane and the installation/construction of balancing ponds, substations 
and associated infrastructure
 
CommitteePlanning Committee10 Dec 2020Implemented