Meeting Details

Trading Board
22 Jun 2016 - 18:00 to 21:00
Occurred
G3
  • Documents
  • Attendance
  • Visitors
  • Declarations of Interests

Documents

Agenda

Part A
1 Welcome and Announcements

a)     The Chairman to welcome members of the public and Councillors and to remind all speakers of the requirement for microphones to be used at all times.

(b)     At the Chairman's discretion, to announce information on:

  • action in the event of an emergency;
  • mobile phones switched to silent;
  • the audio-recording of meetings;
  • location of toilets;
  • introduction of members of the meeting.
2 Substitutions

Members may arrange for a substitute councillor to attend a meeting on their behalf, subject to prior notice being given. The attendance of substitute councillors must be recorded.

3 Urgent Items

To announce any items not on the agenda which the Chairman has agreed to consider because they are urgent, to give reasons for the urgency and to indicate where in the order of business the item will be considered.

4 Declarations of Interest

The Chairman to invite Councillors to declare individually any interests they may have in the items on the agenda. Councillors should consult Meetings General Procedure Rule 7 for full guidance on the registration and declaration of interests. However Councillors may wish to note the following:- 

  • Where a Councillor has a disclosable pecuniary interest, other pecuniary interest or a non-pecuniary interest in any business of the authority and he/she is present at a meeting of the authority at which the business is considered, the Councillor must disclose to that meeting the existence and nature of that interest, whether or not such interest is registered on his/her register of Interests or if he/she has made a pending notification.  
     
  • If a Councillor has a disclosable pecuniary interest in a matter being considered at a meeting, he/she must not participate in any discussion or vote on the matter at the meeting. The Councillor must withdraw from the room where the meeting is being held unless he/she has received a dispensation from the Monitoring Officer.
     
  • Where a Councillor has another pecuniary interest in a matter being considered at a meeting and where the interest is one which a member of the public with knowledge of the relevant facts would reasonably regard as so significant that it is likely to prejudice the Councillor’s judgement of the public interest, the Councillor must disclose the existence and nature of the interest and withdraw from the room where the meeting is being held unless he/she has received a dispensation from the Monitoring Officer.
     
  • Failure to comply with the arrangements regarding disclosable pecuniary interests without reasonable excuse is a criminal offence, with a penalty of up to £5,000 and disqualification from office for up to 5 years.
5 Minutes
To confirm as a correct record the minutes of the meetings held on 23 March 2016 and 25 May 2016.
122

RESOLVED that the minutes of the meetings held on 23 March 2016 and 25 May 2016 be confirmed as a correct record.

 

pdf minutes 230316 (172Kb)
pdf minutes 250516 (210Kb)
6 Have Your Say!
a) The Chairman to invite members of the public to indicate if they wish to speak or present a petition at this meeting – either on an item on the agenda or on a general matter relating to the terms of reference of the Committee/Panel not on this agenda. You should indicate your wish to speak at this point if your name has not been noted by Council staff.

(b) The Chairman to invite contributions from members of the public who wish to Have Your Say! on a general matter relating to the terms of reference of the Committee/Panel not on this agenda.

See report by the Assistant Chief Executive

  1. pdf work programme (113Kb)
123
Councillor Bentley (in respect of position as Portfolio Holder for Economic Growth and Partnerships at Essex County Council) and Councillor Warnes (as a member of Unison) declared a non pecuniary interest in the following item pursuant to the provisions of Meetings General Procedure Rule 7(5). 

The Board considered a report from the Assistant Chief Executive setting out a draft work programme for the 2016-17 municipal year.

Ian Vipond, Strategic Director Commercial and Place, introduced the report and in view of the new membership of the Board, provided some background about the Board’s terms of reference and the reports submitted to the Board.  Whilst the Commercial Services would remain as the main focus of the Board’s work, the Board would also receive reports on a number of other commercial and trading issues. It was open to the Board to suggest items it wished to see added to the Work Programme.

In discussion, the Board raised the following issues:-

The importance of the public sector reform agenda and the need to look at ways to save money as well as generate commercial income was stressed.   It was suggested that public sector reform issues be looked at regularly.   
The need for transparency in the Board’s work and that wherever possible, the Board’s business should be held in public, and where it was necessary for reports to be included on the Part B agenda, these should be accompanied by a public report setting out as much information as possible.  
How Council officers were encouraged to identify saving and commercial opportunities. In response, it was explained that business was one of the three main cultures that underpinned the organisation.  This applied to all staff and played an integral part in the staff appraisal system.  The new staff reward scheme provided incentives to officers who excelled and displayed the organisational cultures.  In addition the Commercial Services team was available to help other teams within the Council and a programme of commercial training had been made available to all managers.
The culture underpinning the work of the Trading Board was to seek commercial opportunities with a public sector ethos.  It was appreciated that a commercial approach would not be suitable for all services.

RESOLVED that:-

(a) The Trading Board work programme be noted.

(b) Public Sector Reform Commercial Opportunities be added to the agenda for the meeting on 3 August 2016 and the Housing Development Company be added to the agenda for the meeting on 28 September 2016.
 
8 Exclusion of the Public (not Scrutiny or Executive)
In accordance with Section 100A(4) of the Local Government Act 1972 to exclude the public, including the press, from the meeting so that any items containing exempt information (for example confidential personal, financial or legal advice), in Part B of this agenda (printed on yellow paper) can be decided. (Exempt information is defined in Section 100I and Schedule 12A of the Local Government Act 1972).
Part B

The following minute extract contains exempt information (financial/business affairs of a particular person including the authority holding the information) as defined in paragraph 3 of Part 1 of Schedule 12A to the Local Government Act 1972. 

To confirm as a correct record the not for publication extract from the minutes of the meeting on 23 March 2016.

  1. 230316 final - not for publication extract- for agenda
    • This report is not for publication by virtue of paragraph 3 of Part 1 of Schedule 12A to the Local Government Act 1972 (financial / business affairs of a particular person, including the authority holding information).
124
The Board resolved under Section 100A(4) of the Local Government Act 1972 to exclude the public from the meeting for the following item as it involved the likely disclosure of exempt information as defined in paragraph 3 of Part 1 of Schedule 12A to the Local Government Act 1972.

RESOLVED
that the not for publication extract of the minutes of the meeting on 23 March 2016 be confirmed as a correct record.
 

The following report contains exempt information (financial/business affairs of a particular person, including the authority holding the information) as defined in paragraph 3 of part 1 of Schedule 12A to the Local Government Act 1972.

See report by the Commercial Manager

  1. building control
    • This report is not for publication by virtue of paragraph 3 of Part 1 of Schedule 12A to the Local Government Act 1972 (financial / business affairs of a particular person, including the authority holding information).
125

The Board resolved under Section 100A(4) of the Local Government Act 1972 to exclude the public from the meeting for the following item as it involved the likely disclosure of exempt information as defined in paragraph 3 of Part 1 of Schedule 12A to the Local Government Act 1972.

This minute is not for publication by virtue of paragraph 3 of Part 1 of Schedule 12A to the Local Government Act 1972 (information relating to the financial or business affairs of any particular person, including the authority holding that information.)

 

The following report contains exempt information (financial/business affairs of a particular person, including the authority holding the information) as defined in paragraph 3 of part 1 of Schedule 12A to the Local Government Act 1972.

See report by the Commercial Manager

  1. events management
    • This report is not for publication by virtue of paragraph 3 of Part 1 of Schedule 12A to the Local Government Act 1972 (financial / business affairs of a particular person, including the authority holding information).
126

The Board resolved under Section 100A(4) of the Local Government Act 1972 to exclude the public from the meeting for the following item as it involved the likely disclosure of exempt information as defined in paragraph 3 of Part 1 of Schedule 12A to the Local Government Act 1972.

This minute is not for publication by virtue of paragraph 3 of Part 1 of Schedule 12A to the Local Government Act 1972 (information relating to the financial or business affairs of any particular person, including the authority holding that information.)

The following report contains exempt information (financial/business affairs of a particular person, including the authority holding the information) as defined in paragraph 3 of part 1 of Schedule 12A to the Local Government Act 1972.

See report by the Commercial Manager and the Commercial Transition Manager

  1. operational businesses
    • This report is not for publication by virtue of paragraph 3 of Part 1 of Schedule 12A to the Local Government Act 1972 (financial / business affairs of a particular person, including the authority holding information).
127
The Board resolved under Section 100A(4) of the Local Government Act 1972 to exclude the public from the meeting for the following item as it involved the likely disclosure of exempt information as defined in paragraph 3 of Part 1 of Schedule 12A to the Local Government Act 1972.

This minute is not for publication by virtue of paragraph 3 of Part 1 of Schedule 12A to the Local Government Act 1972 (information relating to the financial or business affairs of any particular person, including the authority holding that information.)
 

Additional Meeting Documents

  1. 22-06-16 minutes -not for publication extract
    • This report is not for publication by virtue of paragraph 3 of Part 1 of Schedule 12A to the Local Government Act 1972 (financial / business affairs of a particular person, including the authority holding information).

Attendance

Name
No other member attendance information has been recorded for the meeting.
NameReason for Sending ApologySubstituted By
No apology information has been recorded for the meeting.
NameReason for AbsenceSubstituted By
No absentee information has been recorded for the meeting.

Declarations of Interests

Member NameItem Ref.DetailsNature of DeclarationAction
No declarations of interest have been entered for this meeting.

Visitors

Also in attendance: Councillor Cory and Councillor Smith